The mailroom is one of the most important departments of any business as it deals with outbound postage, printing and recording receipts as well as organizing. This is why it is very important to invest in your mailroom and ensure postage, parcels and all deliveries are made in time.
However, the mailroom is a broad department that has several attractive investments. If you are not careful, you will end up investing in equipment or installations that have no significant ROI which is bad enough as the ultimate goal of investment is value addition and ultimately profits on the capital used. Here are three of the most important investments in business mailroom equipment you should consider if you want the most ROI from your purchase.
Applying labels and directly printing names and addresses on your outbound envelopes is a thing of the past. This technique is not only dated but has various inconveniences that have become a nuisance thanks to modern technologies that make things easier. Address printers will effectively personalize all outbound postage with the option to choose color, deliver vivid marketing messages and produce high quality newsletters.
What’s more, they can print over 35,000 addresses in an hour which is way more than any typical business needs. Address printers are easy to use (usually plug and play) and PC controllable which means you can set the formats, color, graphics and various other aspects. Address printers are important in any mail room and they do not only help you print all addresses in time but allow you to include aspects of branding, professionalism and consistency.
Mail Management Software
Employees who have spent some time in the mailing room know handling postage can be quite overwhelming. There are many postage to sort out, arrange schedule delivery and record, follow through and update. Everything is a continuous cycle of activities that can be time consuming and blatantly boring. This is where mail management software comes in handy. They help you achieve ultimate organization of your postage and also allow integration with other business software for a more effective environment.
The best systems are fit with reminders, entry recording, reporting templates, self-tracking and updating systems. With one powerful mail management software, you can quickly cut down labor and number of people working in the mailroom thus saving more on wages. It also saves more time to focus on other things and brings in the numerous advantages of automation.
Stamps are ideal for both personal and business postage as they specify various elements about the sender and receiver intended for that mail. They also incorporate personalization and branding. In the past, businesses were required to manually apply stamps on each letter which is time consuming, frustrating and repetitively boring.
With postage meters, assigning bulk stamps on postage is no longer a process that needs human’s presence. You can quickly preset the machine to apply stamps on postage and it automatically updates to current posting rates. It brings with it all the advantages of partial-to-full automation and handles low, medium and high volume output requirements.
Last Word on Mailing Equipment
Mailroom investments will simply reduce the bulk of work done in the department besides adding automation and providing integration levels. With new high-tech equipment and systems, your enterprise will soon be able to network and effectively cut down the efforts spent in verification, follow up and scheduling. However, it is important to purchase top quality products with good reputation and rich features.
To find solutions for all mailroom equipment and systems mentioned in this article, visit WalzEQ.com, a trusted supplier of mailing, labeling, and automation solutions.